Content

1. Introduction. 1

2.   General Information. 1

2.1. Create User Account. 1

2.2. Edit Account Information. 1

2.3. Security. 1

2.4. Privacy. 1

3.   Home & Menu Bar. 1

4.   Events. 1

5.   My Requests. 1

5.1. Create Request. 1

5.1.1.  Request – Step 1  1

5.1.2.  Contact – Step 2  1

5.1.3.  Add devices – Step 3  1

5.2. Copy Request. 1

5.3. Edit & Review Request. 1

5.3.1.  Event View    1

5.3.2. Request View    1

5.3.3. Device View    1

5.4. Create PDF-Report. 1

6.   My Devices. 1

6.1. Devices. 1

6.2. Device Groups. 1

6.3.   Licences. 1

7.   Support. 1

8.   Annex A – Device Parameters. 1

8.1.   Wireless Microphones. 1

8.2.   In-ear Monitor System.. 1

8.3.   Wireless Intercom.. 1

8.4.   Walkie Talkie. 1

8.5.   Telemetry. 1

8.6.   Wireless Camera. 1

8.7.   SNG Uplink. 1

 

1. Introduction

The UEFA-FMP is a web application that simplifies the frequency management of wireless devices. It allows you to register for events with your frequency requirements. You can also manage your own device library in the application.

Website address: https://frequencies.uefa.ch/

2. General Information

2.1. Create User Account

In order to use the UEFA-FMP you must set up a personal account. The UEFA-FMP account is free of charge. You can create an account by clicking on the “Create Account” Button on the UEFA-FMP website.

When you create an account, the role “Single User” will automatically be assigned to your account.

2.2. Edit Account Information

After logging in, you can see and edit your account information and password by clicking on the account symbol.   

You can also see your user role and additional permissions.

 

2.3. Security

Communication between your browser and the application is encrypted.

The e-mails sent by the UEFA-FMP are not encrypted. Therefore, the application enforces a password change after you have received a password from the application (for example, for a password reset).

2.4. Privacy

Your contact details are normally only visible to users of registered organisations. However, if you are assigned to an event as the frequency manager, you should be aware that all registered users (including Single Users) can see your contact information.

The UEFA-FMP is hosted on Windows Azure in Ireland. Ireland is on the Swiss Federal Data Protection and Information Commissioner’s list of states with an adequate level of data protection (list available in German, French, and Italian only).

3. Home & Menu Bar

 

 

The landing page after login shows your personal dashboard. You will see the basic functions of the application and your open tasks.

The menu bar provides access to the main functions of the application. Menu items with an arrow contain submenu items. The number of menu items you have depends on your user role. The functions are explained in detail in the following chapters.

4. Events

The “Events” register displays a table with all coordinated events. The menu at the end of each column allows you to sort and filter the records. It is also possible to display additional attributes in the “Columns” register.

Quick filters are available to limit the events shown in the table.

Furthermore, you have a quick search field, which allows you to filter the table for any text displayed in the table.

The UEFA-FMP includes tools to help you view and change event data. The availability of these tools depends on the role of your account and on the organisation, you belong to.

Show event details

Edit event information

Delete the event

Create a request for this event

Delete event invitation

 

5. My Requests

To create a request on https://frequencies.uefa.ch please log in first.

After you logged in, you will see all the available events and venues. Click on the desired event in the list or click on the “Create request” icon  to start the request process.

Please note: You need to have an account to request frequencies for an event on UEFA-FMP.

 

5.1. Create Request

 

5.1.1.   Request – Step 1

 

In the first step you will be asked to fill general information about your frequency request.

Request Title* In this input field you should fill a name which identifies your request. E.g. “Unilateral Production Channel 8” or “Host broadcaster” etc.

-- Select Location of Use -- This input field should contain the location where the production will happen. Choose an already existing location from the dropdown menu or create a new location by choosing “others” and typing in a new location in the input field “Location name*”: Please note: Additionally, to the new location name you also need to enter the geo-coordinates.

Period of Use Here you should fill the period which you will use your wireless devices on site. If available, you can “-- Select time slot preset --” or set “Start*” and “End*” manually.

 

The box “Rate Card for Frequency Management” on the right side shows you an overview of the fees per device or request. They are dynamically calculated depending on the period of use you filled. This overview should give you a rough overview over the possible fees. The definitive costs and the payment will happen later when you receive the assignment of your frequencies.

Please note: If your devices are to be used at different locations within the same venue, a separate request must be completed for each of those locations (hall, studio, stage A, etc.). For example, if device 1 is used in location A and device 2 is used in location B, two separate requests needs to be created.

To continue, click the "Next" button to get to ② Contact – Step 2.


 

5.1.2.   ② Contact – Step 2

 

In this step you are asked to sign up the details of the person who will be later using the registered wireless devices on site. This person will be the contact person for the frequency manager on site.

 “□ It’s me” Click on this checkbox if you are the person who will be the person using the registered wireless devices on site.

“Name*”                                           Enter the name of the person who will use the registered wireless devices on site. The name will be taken automatically from your account information if you click “it’s me”.

“Mobile”                                           Enter the mobile phone number of the person who will use the requested wireless devices on site. The phone number will be taken automatically from your account information if you click “it’s me”.

“Comments”                                    You can add some general comments about your request here.

“my company”                                Mark “my company” if your company is the end user (TV-Channel) of the requested frequencies. Your company details you can find in the account information.

“on behalf of”                                  Mark “on behalf of” if the end user (TV-Channel) is a different company than it’s specified in your account information. E.g. an OB-Van provider company works for a TV-Channel. If the OB-Van provider signs up, they need to indicate here the TV-Channel’s name.

 

Please note: By clicking the next button, your request will be saved. You can log out and sign in again and you’ll find your request in the list under “Events” – “My requests”. Click on your saved request to continue the request.

To continue, click the "Next" button to get to ③ add device – Step 3


 

5.1.3.   Add devices – Step 3

 

Add Device

Click on the “Add Device“ button. Input fields will appear on the right-hand side. Please enter a name for your device in the field “Channel Name“. Then choose the “Equipment Group“ of your device. This could be a wireless microphone, in-ear monitor system or further options.

Complete the fields Brand, Type and Range. For the latter you can enter your own text or choose one of the device presets from the drop-down menu.

If you enter free text, you must also complete all the device parameters manually. In the "Tuneable" field, select whether your device is tuneable or operates on fixed frequencies. Further input fields will then appear. To save the device, click "Save".

Add Device Group

Here, you can register preconfigured sets of devices directly. Typically, these are sets that are built into flight cases or a vehicle. If you choose a device set, you must enter information for each device. If you do not require a device from the group, click on "Skip".

On the left, the UEFA-FMP displays an overview of all devices for this request sorted by equipment group. On the right, the application displays details of the currently selected device.

Once you have entered all the devices, you must send the request to the frequency manager by clicking the "Submit" button. Otherwise the frequency manager will not see your request.

When you have submitted your request, it will be checked by the frequency manager for this event after the frequency request deadline.

The following functions are available on this page:

Add a new device

Add a preconfigured set of devices to this request

Create a copy of the currently selected device once or multiple times

Save the current visible channel

Save All the channels currently in the pile editor. This button will be greyed out if some channels are not completely preconfigured or some licence declaration information is missing.

Do not save the current visible channel in the pile editor.

Create a PDF report of your assigned frequencies

Submit the request to the frequency manager after you have added all the devices you need

Shows a popup with the actual approximate cost of the request

Shows a popup with the available frequency ranges in the event country

Accept a frequency change suggested by the frequency manager

The frequency suggested by the frequency manager does not work for me. Please suggest another frequency.

This device cannot be used. Please use this button to replace it with another device.

Edit the selected device.

This sign will not appear if you have already submitted the device as long as you get the assignment from the frequency manager. If you need to make changes, contact the frequency manager.

Delete the selected device.

This sign will not appear if you have already submitted the device as long as you get the assignment from the frequency manager. If you need to make changes, contact the frequency manager.

Move to previous device

Move to next device

 

Useful tip

In order to allow frequency requests to be submitted quickly and easily, details of the most common devices on the market are already stored in the UEFA-FMP. You or your company's HF Officer can enter additional device presets under "My Devices" in the main menu. Once all the device parameters have been saved as a device preset, you can use them in future requests. Device groups can also be created under " My Devices ". Entire sets of devices can thus be preconfigured.

 

5.2. Copy Request

 

If you are going to use the same equipment in different events or venues you can copy an already made request.

1.    Open the main Menu events and click on "My Requests" in the menu to see a list of all the events for which you have submitted a request.

2.   Click on the "Requests" icon to see the individual requests for this event.

 

 

3.   Click on the copy symbol of the request you would like to copy.

 

4.   Select the Event or Venue you would like to copy to the selected request. You may type in the input field to search in the dropdown list.

After selecting the event or venue you will follow the create request process. You need to set the period of use of the request newly. For devices with a licence obligation you may need declare the licence status.

 

5.3. Edit & Review Request

5.3.1.   Event View

After you submitted a request, you can manage your requests in the submenu “My Requests”. The UEFA-FMP will display an overview of events with requests you have submitted. You can also show requests made by your company and previous events by clicking on the checkboxes. Usually, the frequency manager will process your request once the request deadline has passed. Once he has processed your request, you will receive an e-mail notification.

 

1.    Open the main Menu events and click on "My Requests" in the menu to see a list of all the events for which you have submitted a request.

2.   Click on the "Requests" icon to see the individual requests for this event.

 

 

The following functions are available on this page:

This button will show you requests submitted by you or your company for this event.

This button allows you to create a report of an event with the frequencies requested by you or your company. This report contains all the requests for this event.

 

5.3.2.   Request View

The UEFA-FMP displays information about the requests for an event on this page.

Click on the "Devices" icon to show the devices included in the request.

 

The following functions are available on this page:

Create an additional request for this event (e.g. for another location)

Show request details

Edit request information

Copy request to another event

Delete request

Submit your request to the frequency manager after you have registered all your devices

Show and edit devices

 

In the following Table you see the Description of each possible request status:

Request Status

Description

Request User

The request has been created by the requesting user but not yet submitted to the Frequency Manager. The Frequency Manager cannot see your devices and process your request until you have submitted your request.

Edit Frequency Manager

The request has been received and is in progress to be assigned.

Payment Pending

The request has been assigned and is ready to pay. Directly after the payment your assignment will be visible.

Review User

The request has been assigned and paid. Some of the channels have the status changed or denied. If your request only contains channels with status “changed” you can confirm them. But no further steps will be needed before use. If some channels have the status “denied” please sign up another device.

Completed

The request has been assigned, paid and all channels of the request have the status “allowed”.  No further step is needed before use.

 

 

5.3.3.   Device View

This page shows you all the devices included in your request.

The frequency manager has set a status for each device. Please review the assigned frequencies carefully and confirm those devices that have been given the status “Changed”.

The functions of this page are described in the chapter Add devices

Each device can have the following status:

The device has not yet been coordinated by the frequency manager. Please wait until you receive an email.

The frequency manager has approved your preferred frequency.

The frequency manager has changed your preferred frequency and suggested another frequency. If possible, please accept the new frequency using the “Accept” button.

The frequency manager has not found a suitable frequency in the range which your device supports. Please replace with another device or contact the frequency manager for additional information.

 

5.4.Create PDF-Report

To simplify work at the event, a list of all the device frequencies can be exported in pdf format.

To create a report of all your requests for a given event, click on the "Report" icon in the overview window under My Requests.

To create a report for a single request, click on the "Create Report" button in the device view (screenshot below).

6. My Devices

6.1. Devices

There is a general device library available to all UEFA-FMP users containing the most common devices on the market. The application administrator is responsible for this library.  If you cannot find a particular device, please contact frequencies@uefa.ch

You can also store specific devices owned by your company (as HF officer) or by you (as Single User) in the “Devices” menu. Please make sure that you don’t create devices that are already provided in the general device library.

The general device library and your specific device presets will be available when you add devices to an event request, thereby enabling all parameters to be filled automatically.

This page shows you all your specific devices:

 

 

On this page the following functions are available:

Create a new specific device

Show device details

Edit device parameters

Delete device

This is greyed out, if you use the device in a device group

 

If the Delete button is shown greyed (not selectable), this device is used in a device group. Please remove this device first from all device groups. This function will then be available.

When you create/edit a specific device, you will be asked to supply the following information:

 

6.2. Device Groups

To make the event request process even easier, it is also possible to group devices into “Device Groups”.  These groups can be added together to an event request. Device Groups can be created to preconfigure for example a Flight case, a Studio or an OB-Van with multiple devices of different types.

The page “Device Groups” shows you all your preconfigured device groups:

The following functions are available:

Create a new group of predefined devices

Show device group details

Edit device group

Delete device group

 

When you create/edit a device group, you will be asked to supply the following information:

In the “Device Name” field you can select any device from the common device library or your company-specific device library. The other fields may be used to preconfigure your set of devices in order to save time during the registration process. That the user can sign up with the “save all” button you need to preconfigure all channel names and preferred frequencies.

 

6.3. Licences

 

In the submenu “Licences” you can sign up permanent/long term licences issued of a frequency authority in a specific country (mostly your home country). Please note that you only should sign up licenses here, which are valid for the whole country (without geographical restrictions).

While signing up devices for an event UEFA-FMP recognises automatically these licences and add the declaration and licence number to the channel.

 

The following functions are available:

Add a new licence

Filter the licence list according to a keyword

Show the licence details

Edit the licence

Delete the licence

 

When you create/edit a licence, you will be asked to supply the following information:

 

Depending of the selection of the licence type you will be asked to sign up a frequency range or single frequencies which are licensed.

 

7. Support

 

For user administration, non-event-related questions and application support please contact frequencies@uefa.ch

Please direct all event-related questions to the frequency manager responsible. You can find the contact data in the event details.

 

8. Annex A – Device Parameters

In the following tables you will see an overview of all device parameters which can be asked during signing up devices. Depending on what the fields are filled, some parameters will not be asked.

8.1. Wireless Microphones

Field Name

Description

Unit

Channel Name

Name which identifies the channel (e.g. “Interview Mic” or “Lead singer”)

-

Device Brand

Brand name of the device

-

Device Type

Model name of the device

-

Device Range

Frequency-range/band name; block name given by the manufacturer; e.g. “N”; “Gw”; “UHF1”; “L3E)

-

Tuneable

Select between “Variable” or “Fixed”; Device can be tuned “Fixed” to defined fixed frequencies or Variable to every frequency in a defined range

-

Frequency Options / Add

Add as many frequency options as possible to make the coordination easier

MHz

Tuning from

Lowest adjustable frequency

MHz

Tuning to

Highest adjustable frequency

MHz

Tuning steps

Steps in which the frequency can be adjusted

kHz

Preferred frequency

Select or fill a preferred frequency you wish to use

MHz

TX Power

Desired transmitting power of your device

mW

Channel Bandwidth

Effective spectrum bandwidth used by this device carrier; 2x peak deviation

kHz

Licence declaration

This field only appears if a licence is needed in the country you are signing up for an event.

Is this device already licensed in by the frequency authority in the country you wish to operate?

-

Licence status

Filled by the frequency manager; pending or granted

-

Licence number

If your device has already a licence fill here the licence number given by the frequency authority of the country, you wish to operate

-

 

8.2. In-ear Monitor System

Field Name

Description

Unit

Channel Name

Name which identifies the channel (e.g. “Interview Mic” or “Lead singer”)

-

Device Brand

Brand name of the device

-

Device Type

Model name of the device

-

Device Range

Frequency-range/band name; block name given by the manufacturer; e.g. “N”; “Gw”; “UHF1”; “L3E)

-

Tuneable

Select between “Variable” or “Fixed”; Device can be tuned “Fixed” to defined fixed frequencies or Variable to every frequency in a defined range

-

Frequency Options / Add

Add as many frequency options as possible to make the coordination easier

MHz

Tuning from

Lowest adjustable frequency

MHz

Tuning to

Highest adjustable frequency

MHz

Tuning steps

Steps in which the frequency can be adjusted

kHz

Preferred frequency

Select or fill a preferred frequency you wish to use

MHz

TX Power

Desired transmitting power of your device

mW

Channel Bandwidth

Effective spectrum bandwidth used by this device carrier; 2x peak deviation

kHz

Licence declaration

This field only appears if a licence is needed in the country you are signing up for an event.

Is this device already licensed in by the frequency authority in the country you wish to operate?

-

Licence status

Filled by the frequency manager; pending or granted

-

Licence number

If your device has already a licence fill here the licence number given by the frequency authority of the country, you wish to operate

-

Antenna gain

Please enter an antenna gain or select a preset from the dropdown

dBi

Antenna height over ground

On which height the transmitting antenna is mounted over ground

m

 

8.3. Wireless Intercom

Field Name

Description

Unit

Channel Name

Name which identifies the channel (e.g. “Interview Mic” or “Lead singer”)

-

Device Brand

Brand name of the device

-

Device Type

Model name of the device

-

Device Range

Frequency-range/band name; block name given by the manufacturer; e.g. “N”; “Gw”; “UHF1”; “L3E)

-

Tuneable

Select between “Variable” or “Fixed”; Device can be tuned “Fixed” to defined fixed frequencies or Variable to every frequency in a defined range

-

Frequency Options / Add

Add as many frequency options as possible to make the coordination easier

MHz

Tuning from

Lowest adjustable frequency

MHz

Tuning to

Highest adjustable frequency

MHz

Tuning steps

Steps in which the frequency can be adjusted

kHz

Preferred frequency

Select or fill a preferred frequency you wish to use

MHz

TX Power

Desired transmitting power of your device

mW

Channel Bandwidth

Effective spectrum bandwidth used by this device carrier; 2x peak deviation

kHz

Licence declaration

This field only appears if a licence is needed in the country you are signing up for an event.

Is this device already licensed in by the frequency authority in the country you wish to operate?

-

Licence status

Filled by the frequency manager; pending or granted

-

Licence number

If your device has already a licence fill here the licence number given by the frequency authority of the country, you wish to operate

-

 

8.4. Walkie Talkie

Field Name

Description

Unit

Channel Name

Name which identifies the channel (e.g. “Interview Mic” or “Lead singer”)

-

Device Brand

Brand name of the device

-

Device Type

Model name of the device

-

Device Range

Frequency-range/band name; block name given by the manufacturer; e.g. “N”; “Gw”; “UHF1”; “L3E)

-

Tuneable

Select between “Variable” or “Fixed”; Device can be tuned “Fixed” to defined fixed frequencies or Variable to every frequency in a defined range

-

Channel type

Define how the device operates; Simplex or Semi-Duplex Mode

-

Frequency Options / Add

Add as many frequency options as possible to make the coordination easier

MHz

Tuning from

Lowest adjustable frequency

MHz

Tuning to

Highest adjustable frequency

MHz

Tuning steps

Steps in which the frequency can be adjusted

kHz

Preferred frequency

Select or fill a preferred frequency you wish to use

MHz

TX Power

Desired transmitting power of your device

mW

Channel Bandwidth

Effective spectrum bandwidth used by this device carrier; 2x peak deviation

kHz

Licence declaration

This field only appears if a licence is needed in the country you are signing up for an event.

Is this device already licensed in by the frequency authority in the country you wish to operate?

-

Licence status

Filled by the frequency manager; pending or granted

-

Licence number

If your device has already a licence fill here the licence number given by the frequency authority of the country, you wish to operate

-

Device Count

 

 

Portable Devices

The number of portable devices on which this frequency is programmed

Portable = Handheld walkie talkie

-

Mobile Devices

The number of mobile devices on which this frequency is programmed

Mobile = Car mountable devices

-

Antenna gain

Please enter an antenna gain or select a preset from the dropdown

dBi

Antenna height over ground

On which height the transmitting antenna is mounted over ground

m

 

8.5. Telemetry

Field Name

Description

Unit

Channel Name

Name which identifies the channel (e.g. “Interview Mic” or “Lead singer”)

-

Device Brand

Brand name of the device

-

Device Type

Model name of the device

-

Device Range

Frequency-range/band name; block name given by the manufacturer; e.g. “N”; “Gw”; “UHF1”; “L3E)

-

Tuning from

Lowest adjustable frequency

MHz

Tuning to

Highest adjustable frequency

MHz

Tuning steps

Steps in which the frequency can be adjusted

kHz

Preferred frequency

Select or fill a preferred frequency you wish to use

MHz

TX Power

Desired transmitting power of your device

mW

Channel Bandwidth

Effective spectrum bandwidth used by this device carrier; 2x peak deviation

kHz

Licence declaration

This field only appears if a licence is needed in the country you are signing up for an event.

Is this device already licensed in by the frequency authority in the country you wish to operate?

-

Licence status

Filled by the frequency manager; pending or granted

-

Licence number

If your device has already a licence fill here the licence number given by the frequency authority of the country, you wish to operate

-

Antenna gain

Please enter an antenna gain or select a preset from the dropdown

dBi

Antenna height over ground

On which height the transmitting antenna is mounted over ground

m

 

8.6. Wireless Camera

Field Name

Description

Unit

Channel Name

Name which identifies the channel (e.g. “Interview Mic” or “Lead singer”)

-

Device Brand

Brand name of the device

-

Device Type

Model name of the device

-

Device Range

Frequency-range/band name; block name given by the manufacturer; e.g. “N”; “Gw”; “UHF1”; “L3E)

-

Tuning from

Lowest adjustable frequency

MHz

Tuning to

Highest adjustable frequency

MHz

Tuning steps

Steps in which the frequency can be adjusted

kHz

Preferred frequency

Select or fill a preferred frequency you wish to use

MHz

TX Power

Desired transmitting power of your device

mW

Channel Bandwidth

Effective spectrum bandwidth used by this device carrier; 2x peak deviation

kHz

Licence declaration

This field only appears if a licence is needed in the country you are signing up for an event.

Is this device already licensed in by the frequency authority in the country you wish to operate?

-

Licence status

Filled by the frequency manager; pending or granted

-

Licence number

If your device has already a licence fill here the licence number given by the frequency authority of the country, you wish to operate

-

 

8.7. SNG Uplink

Field Name

Description

Unit

Earth Station Name

Earth Station Reference Name, e.g. SUI-222

-

Device Brand

Brand name of the device

-

Device Type

Model name of the device

-

Uplink Type

Select between “SNG” or “VSAT”

-

Max. TX-Power EIRP (Uplink)

The maximal transmitting power your SNG can transmit

dBW

Noise Temperature (Downlink)

 

K

Antenna

 

 

Antenna Gain (UL & DL)

Enter the gain of the antenna in direction of maximum radiation

dBi

Radiation Diagram

Indicate the ITU reference antenna pattern of the antenna, e.g. REC-465, 29-25LOG(FI)

-

Antenna Diameter

 

m

Antenna Aperture

The antenna aperture / beam angle or beam width. Enter the total beam width at the main half power points of the main lobe, expressed in decimal degrees.

Antenna Height over Ground

On which height the transmitting antenna is mounted over ground

m

Event related Info

 

 

Channel Bandwidth

Effective spectrum bandwidth used by this device carrier

MHz

Preferred Frequency (UL & DL)

Frequency assigned by the satellite operator

MHz

Licence declaration

This field only appears if a licence is needed in the country you are signing up for an event.

Is this device already licensed in by the frequency authority in the country you wish to operate?

-

Licence status

Filled by the frequency manager; pending or granted

-

Licence number

If your device has already a licence fill here the licence number given by the frequency authority of the country, you wish to operate?

-

Polarisation (UL / DL)

Polarisation of the Uplink & Downlink signal

-

Signal Type

Declare the signal type of the transmitting signal – Options: Data, Audio, Video, TV, Radio

-

Data Rate

Declare the transmitting data rate

Mbit/s

Modulation Type

Declare the modulation type. Select preconfigured options or write free text.

-

Satellite

 

 

Satellite Name

Satellite name assigned by the satellite operator; Select preconfigured options or write free text.

-

Satellite Short Name

Satellite short name

-

Orbital Position

Orbital position of the satellite

-

Transponder

Transponder assigned by the satellite operator

-